Privacy Policy

Account Information: name, email address, hashed password, date of birth, user role (player or scout), and, for users under 18, parent or guardian email.

Player Profile Information: graduation year, positions, height, weight, high school, travel/club team, hometown, GPA, contact information (email, phone), headshot, season statistics, measurables, awards, notes, uploaded screenshots and media, upcoming schedule, and coach verification records.

Scout Profile Information: organization, role, and roster/prospect data added or imported, including scout-created notes, tags, grades, interest levels, and other private annotations.

Usage and Technical Information: IP address, browser type, device information, operating system, referring URLs, pages viewed, time spent on pages, and interactions with the Service.

Communications: correspondence with our support team, feedback, and any other communications you send us.

Payment Information (future): if we introduce paid subscriptions, payment information will be collected and processed by our third-party payment processor (Stripe). We do not store credit card numbers directly.

We use the information we collect to: (a) provide, operate, and maintain the Service; (b) create, manage, and secure your account; (c) enable you to create profiles, generate reports, and share them; (d) allow scouts to view, import, and organize player profiles you have shared; (e) send you notifications related to your account and the Service; (f) improve, personalize, and expand the Service; (g) develop new features; (h) comply with legal obligations and enforce our Terms; and (i) protect the safety and security of the Service and its users.

With Recipients You Choose: when you generate a share link or invite a coach, the information included in that report is accessible to anyone with the link. Once shared, we cannot control how recipients use or redistribute the information.

With Service Providers: we use trusted third-party providers to operate the Service, including but not limited to Supabase (database and authentication), Vercel (hosting and infrastructure), Anthropic (AI-powered stat extraction), and, in the future, Stripe (payment processing). These providers process personal information only as needed to provide their services and are contractually bound to protect it.

For Legal Reasons: we may disclose personal information if we believe it is necessary to (a) comply with a subpoena, court order, legal obligation, or other legal process; (b) protect the rights, property, or safety of Sightline, our users, or others; (c) investigate, prevent, or respond to suspected fraud, abuse, or violations of our Terms; or (d) as required in connection with a merger, acquisition, sale of assets, or bankruptcy.

With Your Consent: we may share your information in other cases with your explicit consent.

We do not sell your personal information. We do not use your information for third-party advertising.

The Service is designed for users 13 years of age or older. We do not knowingly collect personal information from children under 13. If we learn we have inadvertently collected information from a child under 13, we will delete it as promptly as reasonably possible.

For users between 13 and 17, we require the email address of a parent or legal guardian at signup and send a notification email when the account is created. Parents and guardians may contact us at digitalbullpen@gmail.com to review, correct, or delete their child's information at any time.

If you are a parent or guardian and believe your child has provided us with personal information without your consent, please contact us immediately.

We implement reasonable technical and organizational security measures designed to protect your information, including encryption of data in transit and at rest, secure authentication, and access controls. However, no security system is impenetrable, and we cannot guarantee the absolute security of your information.

In the event of a data breach that affects your personal information, we will notify you and applicable authorities as required by law.

We retain your personal information for as long as your account is active or as needed to provide the Service. When you delete your account, we will delete your information from active systems within 30 days, except that we may retain: (a) information in backups for a longer period; (b) information required to comply with legal obligations; (c) information necessary to resolve disputes or enforce our agreements; and (d) aggregated, de-identified data indefinitely.

Depending on where you live, you may have the following rights regarding your personal information:

Access: request a copy of the personal information we hold about you. Correction: correct inaccurate information. Deletion: request that we delete your account and associated personal information. Portability: receive a copy of your information in a portable format. Objection or Restriction: object to or restrict certain processing activities. Withdrawal of Consent: withdraw consent for processing activities that require consent.

To exercise these rights, contact us at digitalbullpen@gmail.com. We will respond within 30 days. We may need to verify your identity before fulfilling your request.

California residents have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, the right to delete personal information, and the right to non-discrimination for exercising privacy rights. We do not sell personal information under CCPA definitions.

The Service is operated in the United States. If you access the Service from outside the U.S., you understand that your information will be processed and stored in the U.S., where privacy laws may differ from those in your country. By using the Service, you consent to this transfer.

The Service may contain links to third-party websites or reference third-party services. This Privacy Policy does not apply to those third parties, and we are not responsible for their privacy practices. Review their privacy policies before providing information to them.

Some browsers offer a "Do Not Track" signal. The Service does not currently respond to Do Not Track signals, as no consistent industry standard exists.

We use cookies and similar tracking technologies to operate the Service, remember your preferences, and analyze usage. You can control cookies through your browser settings, but disabling cookies may limit your ability to use the Service.

We may update this Privacy Policy from time to time. Material changes will be communicated by email to your account email address or by prominent notice on the Service. The "Last updated" date at the top of this Policy indicates when it was most recently revised. Your continued use of the Service after changes constitutes acceptance.

Questions, concerns, or requests regarding this Privacy Policy or your personal information? Contact us at digitalbullpen@gmail.com.